PURDUE UNIVERSITY CALUMET

UNIVERSITY SENATE MEETING

01 February 2006
Approved: March 1, 2006

3:30pm, SFLC 321

PRESENT: Senators, C. Barczyk J. Coffey, M. Dakich, M. Fatthizadah, R. Foreman, T. Gregory , T. Guerrero, L. Hollingsworth, N. Houshangi, N. Jackson, A. Mitra, M. Marthaler, , M. O’Toole (sergeant at arms),, B. Pai, D. Pick, M. Pickett, D. Rinke, L. Rittenmeyer, R. Roames, J. Rowan, E. Ting, K. Tobin, C. Winer, J. Hack ((Presiding Officer),R. Stankowski, Parliamentarian, Vice Chancellor Academic Affairs N. Ibrahim, Vice Chancellor for Student Services L. Bryant, Vice Chancellor K. Johnston, Vice Chancellor Advancement J. Kaufman, Student Government R. Dunn, and Secretary S. Czekaj, S. Conners, PUWL Representative.

ABSENT: M. Pickett, K. Johnston, A. Agosto-Severa

GUESTS:  J. Johnson, S. Howard, J. Tazbir, J. Hermes, J. Roman-Lagunas, R. Kovach

I.          Call to Order

The Chair called the meeting to order at 3:35 pm

II.          Approval of the Agenda.

The Chair called for the approval of the Agenda.  Professor Rowan moved to approve the agenda as submitted.  Seconded by Professor Foreman                   PASSED

III.          Approval of the Minutes for December 7, 2005 meeting

The Chair called for the approval of the December 7, 2005 meeting minutes. 
Change minutes to correct the following items, spelling of Magnate school under the Chancellor’s report; Agenda Committee: Committee met; Professor Rowan changed wording from will be follow up meetings to there have been meetings; Professor Mitra was absent and Professor Rittenmeyer introduced the CEP report; under the Report of Chair: J. Hack reported that Civil engineering degree was approved for IPFW campus; for Senate document 05-23. Professor Gregory moved the document for action with pending changes and Professor O’Toole seconded
Professor Rittenmeyer moved to approve the corrected minutes.  Professor Gregory seconded.  The minutes were passed as amended                                       PASSED

IV.          Chancellor’s Report.

The Chancellor welcomed everyone back to the spring semester.  He reported that enrollment for spring 2006 came in over 1000 billing hours over last spring although less than budgeted.  We did come in a little short of goal but not much since mix of out of state students balance out.  We are down about 79 students, but we are financially fine for the spring semester.  The Academic Learning Center continued to hold strong enrollments. There are almost 1000 students taking courses there.  He reported that in February there will be four candidates for the position of Vice Chancellor for Student Services.  He encouraged everyone to attend the open sessions and provide feedback..   Campus notifications have gone out to everyone.  For more information contact the Chancellor’s office or Anne Severa.  They are strong candidates and we are hopeful to make a selection.  The legislative session is sailing along. Most of the issues are regarding transportation and the governor’s request to lease the toll road.  This seems to be the centerpiece of  the Governor’s agenda.   There is an AQIP Strategy forum in which eleven campus representatives will be attending and Vice Chancellor Nabil provided additional information in his report.

Vice Chancellor Ibrahim reported that AQIP refers to Academic Quality Improvement Program.  The program will reaffirm our accreditation.  Purdue Calumet wrote a report in May and we received responses back on our institutional portfolio which defines what we are and where we are heading.  This report involves 9 questions with many well detailed sub questions for each category.  The responses we received back define the gaps we have in our portfolio.  They define several areas were we need to improve.  These big gaps include general education, program review.  We need to provide evidence that we are achieving the goals.  We need to document the information and show how we are achieving the goals.  We need to demonstrate student learning outcomes.  Vice Chancellor Ibrahim distributed a copy of the proposed structure for responding to the quality gaps.  We will need to be prepared to respond on how we are going to cover the nine questions before the Higher Learning Commission come for a visit either this fall or next fall.  We can decide the date for the visit.  The structure consists of 6 groups: the 1^st group is the Steering committee that will provide oversight and will deal with two questions for overall effectiveness and maintaining overall communication.  They will be responsible for the overall process of AQIP including the five (5) committees.  How we help students learn accounts for about 45% of the report.  The senate and governance groups have been included in the representation.  The faculty is well represented in the committees.  It is expected that between the faculty and the administration we will be able to come up with solutions for bridging the identified gaps.  If faculty would like to participate in the process, they need to contact the Office of the Vice Chancellor for Academic Affairs.  The Strategy forum is meeting today in Lisle, Illinois.  After this 4 day forum, we as an institution need to decide when we want them to come to visit us.  They would like to visit this fall, however, we must have the visit no later than August 2007 but we can schedule as early as October 2006. 

Vice Chancellor also reported on the issue of Intellectual Property.  This university cares deeply about faculty intellectual property.  There are guidelines and rules to ensure the rights for faculty intellectual property.  For this growing demand, Professor Hack and Dr. Ibrahim have been discussing bringing a representative from Purdue Lafayette to hold a session on Intellectual Property.  March 21^st will be date for workshop.  No one can use a syllabus of another faculty member without the consent of that faculty member.  If anyone has any concern about this issue, please refer any issues to Professor Roman-Lagunas.  Professor Roman-Lagunas will address issues where faculty members were not consulted regarding the distribution of materials.  Purdue Calumet agreed to ensure quality of our programs.  Our involvement is a quality control issue which is what the contract is about.  No one has intended to violate anyone’s rights.  Professor Roman-Lagunas reported that Bayan College has asked us to help supervise the creation of a Liberal Arts program at their university.  We will be working with commissions and committees to help hire faculty and assist with yearly evaluation of the college.  We have a five year contract.  At the end of five years, we will evaluate and either renew or terminate the contract.  They want to use the same instructors we have on campus.  Once it is approved, each department head will approach faculty and ask for help.  Professor Hack questioned if there was follow through with departments and communication from departments whose syllabi were provided to this university Professor Lagunas stated that once the faculty is hired, they will contact our faculty members and ask if they can use the syllabus from our faculty member. Professor Hack asked what controls are in place to ensure they do not use the syllabus that was already sent to them without the faculty’s permission. Professor Lagunas indicated that he will be involved in managing the program and working directly with them to ensure that they are following the established guidelines.  We will be developing a trust relationship with them and hope that our faculty will be working very closely in helping them develop coursework.  Professor Lagunas reported that we will get paid for this service and that the faculty will get compensated.  The initial syllabi were sent as examples and not actually in use because there is no faculty yet.  If they were used with permission, then we will have to discuss compensation. Vice Chancellor Ibrahim reported that, in the future, he would prefer that the department heads to meet with their faculty members, inform them as this opportunity and encourage them to participate.  This is a new process and lesson learned is that we admit there was an oversight and we learn from it to improve the process in the future.  We competed with 5 other schools and we offered quality programs. Dr. Ibrahim indicated that this is an opportunity for us to work on opportunities and creative ways of using the money we collect from this project. Professor Gregory indicated that Faculty Affairs is moving in the direction of discussing intellectual property and some of the ongoing issues on campus to have syllabi published on the internet.  The workshop will hopefully cover a lot of these issues and provide clarity. Dr. Ibrahim reported that the Dean of LASS has discussed the syllabi issue with the faculty members.  The request for sample syllabi came after the contract was signed.  In the future the faculty will be consulted.  Now that we have a technology center, there will be times that faculty may have inventions that this intellectual property document will protect.  We may have to have someone on campus who can regularly respond to questions regarding intellectual property. 

Vice Chancellor Bryant reported that the health center will be open for business on February 25, 2006. There will be an open house next Wednesday from 11-2pm.  There will be another open house on Thursday from 2-5.  The temporary location is Annex Room 25 until the permanent facility is completed.  He welcomed Christie Adams as student services specialist in Sarah Howard’s office.

Vice Chancellor Kaufman reported that Sept 15 is the 60^th anniversary.  Committee met with diamond jubilee.

V.   Report of the Chair of the Senate.

Professor Hack reported on the following activities as Chair
--Served as Grand Marshal at Commencement

--Wrote an action memo for Degree approval
--Participated in numerous discussions regarding Intellectual property

--Faculty awards
--Assessment
--Served on the Dean of the School of Management search committee

--Evaluation and assessment

West Lafayette Representative Professor Conners reported that Lafayette is creating a third index.  Changes that are made only apply to this new third index.  They will use the cumulative index to report to external agencies.  As long as the Lafayette legacy system is used, the cumulative index will be used until OnePurdue project is complete.  There are multiple objections at the Lafayette.  The School of Engineering does not like this proposal because students don’t get in to their selected major until the 2^nd year.

This also affects part time students, unfair to transfer students.  There are numerous amendments are being developed for the February meeting.  Purdue Calumet does not have autonomy when it comes to academic regulations.  Professor Conners asked that faculty e-mail her with any comments/questions/concerns/objections prior to the February meeting. Perhaps we come up with one university document for Purdue Calumet with our concerns and recommendation as a unified voice.  Professor Hack recommends that Professor Conners contact faculty for comment and then take those comments forth on our behalf to the Senate. The Chair encourages senate members to send their feedback to Professor Conners.

VI.    Special Business of the Day

Senate Document 06-01—Recommendations on the Task Force on Civility
    (Faculty Guide & Student Guide)                                  For Discussion
         

The Agenda committee is proposing adoption of this document.

S. Howard and J. Johnson were co-chairs on the civility committee and were present to address any questions.  Professor Rittenmeyer moved the document to Action.  Professor Gregory seconded.   Motion passed                                          PASSED

The following curriculum documents were approved by the CEP Committee at their meeting on January 18, 2005

Professor O’Toole introduced the CEP Report.  Professor Foreman seconded PASSED

Senate Document 05-24 -- Mentoring Faculty, Faculty Affairs    For Action
Purpose of this document is to make recommendations at this time.  It creates a blueprint for departments who want to move in this direction.  It can be used as a framework for developing a future policy to implement university wide.  Professor moved for approval.  Professor Foreman seconded.                                                                        PASSED

Senate Document 05-25 -- Revisions to Section V Outstanding Teacher Award
Recipient, Faculty Affairs                                                             For Discussion
Professor Gregory moved document to action.  Professor Winer seconded.

Discussion: the committee to select outstanding teacher award will be voting before next senate meeting.  All changes came from last year’s committees recommendations.

Professor O’Toole amended to include the name.  Professor Gregory agreed to put the name in the document. Professor moved the amended document to action.  Professor

Forman seconded.                                                                                            PASSED

VII.      Unfinished Business.

            None

VIII.    Reports of the Committees.

IX.       Other New Business.

         Professor Hack announced that faculty convocation is February 9^th at 3:30 in the
         afternoon.  A Town Hall meeting is scheduled for April 12 for Academic Affairs
         and March 21st is the intellectual property workshop.

X.     The meeting adjourned at 5:06 pm.

Respectfully submitted:
S. Czekaj (for Anne Agosto-Severa, Secretary)