Establishment of the University Facilities Planning Committee [Supersedes Chancellor’s Memorandum No. A-250, Establishment of the Office Space Advisory Committee, dated February 21, 2005]

This memorandum establishes the Purdue University Calumet University Facilities Planning Committee. This committee recommends to the Senior Leadership Team the best use for existing university space, advisability of requested changes in utilization and renovations, and priorities for future facility needs.

Accordingly, the responsibilities and guiding principals of this committee follow.

Responsibilities:

-Conduct, on a reoccurring basis, a comprehensive audit of university facilities usage which identifies potential improvements in support of the university’s mission

-Develop, under the parameters of the University Master Plan, short-term implementation plans to improve the effective and efficient use of university facilities

-Prepare, consistent with the Master and implementation plans, recommendations regarding the best use for vacant space

-Solicit, review and rank proposals for changes in space utilization, renovation of existing space, and the construction of new facilities

-Review, on a regular basis, Office Space Policies and Standards and recommend revisions and additional policies/standards as necessary.

-Serve (along with others of the campus community) as members of the Campus Master Plan committee

-Perform other space/facility tasks as assigned by the Chancellor

Guiding Principals:

-Recommendations will be developed to maximize support for the goals and objectives of the Strategic Plan

-Recommendations, where feasible, will seek to provide contiguous space for schools, departments and other operational units

-Recommendations, where feasible, will seek to encourage collaborative relationships among university units

-Attempts will first be made to facilitate a mutually agreed resolution of space needs among affected parties that is in the best interest of achieving overall university objectives prior to developing recommendations

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Definition of Vacant Space:

University space is considered to be vacant and subject to allocation by this committee when:

-a position occupying space is eliminated without the creation of an offsetting position within this operating unit or school

-a position occupying space is relocated to other space provided through the processes of this committee

-new space is created on campus through construction, renovation, or other similar means

The University Facilities Planning Committee will consist of the committee membership listed below.

Committee Composition:

Membership (13)

Deans/Representatives, six academic schools

Representative, Enrollment Services

Representative, Academic Affairs

2 Representatives, Student Services

Representative, Advancement

2 Representatives, Administrative Services

The Chair of the Committee will be selected by the Chancellor from committee membership.

Resource Staff (2)

Manager, Academic Facilities Management

Director, Facilities

I am hopeful that this committee will serve the university community’s current and future facility needs.

Howard Cohen

Chancellor

Distribution E