Office of the Chancellor

Chancellor’s Memorandum No. A-246

November 26, 2003

Academic and Administrative Information Technology Planning at Purdue University Calumet

[Updates and supersedes Chancellor’s Memorandum No. A-234 dated November 8, 1999; Chancellor’s Memorandum No. A-229 dated September 11, 1997; Chancellor’s Memorandum No. A-214 dated May 25, 1994, and Chancellor’s Memorandum No. A-206 dated October 25, 1993]

Effective Date: December 1, 2003

The need to plan for our future uses of information technology has outgrown our current planning structure. While CTISPAC has served us well in the past, we have reached a point where we need broader involvement of campus personnel and more differentiated attention to campus academic and administrative computing needs.

Information technology planning at Purdue University Calumet must take into account national trends in the use of information technology, advances in the technology itself, Purdue University system-wide information technology decisions, and our campus strategic plan.

In the face of these changes, Purdue University Calumet will replace CTISPAC with the following structures:

Academic Computing Council

Charge:

The Academic Computing Council will assess the current status of both centralized and distributed academic computing resources at Purdue Calumet, including those available for general use and those that serve each of the academic schools. This assessment will address existing hardware, software and technical support staff.

The Academic Computing Council will develop and maintain a two-year rolling plan to support instructional and research computing capabilities at Purdue Calumet. This plan will specify the resources needed to establish a high-performance learning environment.

The two-year plan will include the following elements:

· The most effective organization structure to serve academic computing at Purdue Calumet

· The information technology resources needed to support a 21^st century teaching and learning environment

Chancellor’s Memorandum No. A-246

November 26, 2003

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· The information technology resources needed to support faculty research activities in the academic units

· The infrastructure support and technical staff needed to maintain high performance academic computing

· Potential collaboration with Purdue University West Lafayette and other schools in Indiana

· Potential for external support from the high tech industry and funding agencies

· Detailed budget and justifications of academic computing needs

Membership

Academic Affairs

Vice Chancellor for Academic Affairs

Three academic deans

Director of the Library

Two faculty members

Administrative Services

CTIS Director

CTIS User Support Services staff member

PWL IT Staff

Appointments will be recommended by the Vice Chancellor for Academic Affairs and made by the Chancellor. The Vice Chancellor for Academic Affairs will designate a meeting convener. Appointments are annual and renewable.

Reporting:

The Academic Computing Council will develop a two-year rolling plan and submit it to the Vice Chancellors IT Allocation Committee by March 1 each year.

Administrative IT Planning Committee

Charge:

The Administrative IT Planning Committee is responsible for developing a vision and plan to create information technology strategies that serve administrative needs at Purdue Calumet.

The committee will undertake assessment and recommendations as follows:

· Assess the current state of administrative information technology services at Purdue Calumet

· Develop a two-year rolling plan that defines a path for evolving administrative information technology services at Purdue Calumet

· Address the relationship between administrative information technology needs, academic computing needs and the campus computing infrastructure

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November 26, 2003

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· Produce a two year plan that includes the following elements:

o The most effective organization structure to provide administrative information technology services at Purdue Calumet

o The information technology resources, staff, infrastructure, and so on needed to support both centralized and departmental administrative information technology

o IT resources provided by Purdue West Lafayette

o Detailed budgets, justifications, and priorities for administrative IT services – departmental and centralized

Membership

Administrative Services

Vice Chancellor for Administrative Services (ex-officio)

Comptroller

Director of Human Resources or designee

Director of Student Information Support

Assistant Vice Chancellor for Computing, Technology and Information Services

Academic Affairs

An assistant vice chancellor

An academic dean

Director of Institutional Research

Student Services

Assistant Vice Chancellor for Enrollment Services or designee

A representative of Educational Opportunity Programs

Director of Career and Leadership Development or designee

Advancement

Director of Advancement Operations

Web Communications Specialist

Appointments will be recommended by the Vice Chancellor for Administrative Services and made by the Chancellor. The Vice Chancellor for Administrative Services will designate a meeting convener. Appointments are annual and renewable.

Reporting:

The Administrative IT Planning Committee will develop an initial plan by March 1, 2004, and submit a rolling two-year plan to the Vice Chancellors IT Allocation Committee by March 1 each year.

Vice Chancellor IT Allocation Committee

The plans of the Academic Computing Council and the Administrative IT Planning Committee will be submitted to a committee consisting of the Vice Chancellors for Administrative Services,

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November 26, 2003

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Academic Affairs, Advancement and Student Services. Acting as a committee, the Vice Chancellors will review the planning documents and recommend information technology priorities and resource allocations to the Chancellor by April 1 of each year.

Howard Cohen

Chancellor

Distribution E

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