PURDUE UNIVERSITY CALUMET

CHANCELLOR'S MEETING WITH DEANS, DIRECTORS AND DEPARTMENT HEADS

Minutes of January 7, 2002

I.  Call to Order.  Chancellor Cohen called the meeting to order reviewing the scheduled agenda items.  He thanked UPS staff present for hosting the continental breakfast for this meeting.

II.  United Parcel Service (UPS) “Earn and Learn” Partnership.  Rick Riddering introduced the UPS personnel attending the meeting: 

          Frank Barre, Workforce Planning Manager; John Hampton,

John Hampton, Campus Support Manager, Indiana/Southwest Suburbs

John Oliver, Campus Support Manager, Chicago

Sean Treccia, Campus Recruiter at PUC

Michelle Murphy, Campus Recruiter

R. Riddering thanked PUC and UPS staff on the agreement of this strategic partnership with Pat Kretzman and Linda Baer coordinating the agreement.  John Hampton provided some history of UPS and reviewed the “Earn and Learn” program as a student financial assistance package offered to students who work part-time at UPS.  Students may acquire valuable work experience with career advancement opportunities at UPS while receiving $3,000 annually for tuition, books, fees and software.  Student loan money is also available through the “Brown Bucks” program.  UPS is currently partnering with 26 schools with up to $23,000 available assistance to PUC.  To learn more about the program, access www.upsearn and learn.com or contact Sean Treccia, resident campus recruiter at PUC.

 III.  New Policy and Report Form for First Injury/Illness.  Mary Beth Rincon reviewed the OSHA regulation change and process for reporting injuries of employees.  She said that if you have an employee who is ill or injured, the supervisor has the responsibility to complete the Purdue University First Report of Injury form.  An employee is defined as anyone who receives a paycheck.  The supervisor is to complete the report form for all employee work-related injuries or illness within 24 hours of the incident.  A copy of the completed form is to be sent to Jerri Taborski in Human Resources within 48 hours of the incident.  If an employee has lost time (other than the date of injury) or has obtained medical treatment, the supervisor is required to call Liberty Mutual Claims Service Center.

Supervisors may contact John Feeney (x 2724) or Jerri Taborski (x 2949) with questions on this important policy or, see Human Resources’ link to this subject on the PUC web site.

 IV.  Personnel Evaluations and Salary Allocations – Interactive Session; Discussion and Planning for the Future.  Chancellor Cohen opened the discussion reviewing the responses received and inconsistencies in the evaluation process.  In response to departments having written criteria and standards for conducting evaluations, responses received were ten “no,” twelve “yes,” three “in process.”  Chancellor Cohen relayed the variance of awareness, understanding and implementation of the process; that there is definite agreement of work to be done; that it be useful if we work on the things we are doing well and build on those; and, different strengths are evident in different processes.  There was further discussion on the process, training, facilitating, frequency, becoming more people-driven in relation to the strategic plan, and strong agreement about it being worth our time.

 A questionnaire was e-mailed prior to this meeting and used as a discussion tool around each table at which department heads commented and submitted.  Chancellor Cohen suggested that department heads return to their units and change, strengthen, build on their strengths in their process, and work the evaluation process up to the vice chancellor level.  Comments from the questionnaire will be collected and items identified that are needed for consistency and future discussion.

V.  Announcements, Q & A.

Mary Beth Rincon introduced Ann Hatches, Assistant Director, Human Resources. 

Gary Newsom announced that the Student Housing project and marketing assessment completion should bring a decision by April 15, 2002 as to whether PUC will be proceeding.  PUC will be shadowing IUPU Ft. Wayne student housing project.  If decision is a “go” the preliminary plans will be completed by January 31, contract by March, and occupancy by 2004.  The perceived site is the 11-acre athletic field south of 173^rd street, approximately 200 units, 500 beds.

Gary Newsom stated that we be cautious how we respond to requests for information.  Those requests received for student information should be directed to the Registrar; requests received on employees should be sent to the Director, Human Resources; and subpoenas should be directed to Gary Newsom who will confide in our licensed university counsel.

Chancellor Cohen said that the Gyte renovation is scheduled for mid-June with construction ongoing for two years.

He also said the 2003-2005 Legislative Request will include the addition to the Gyte Building and Annex renovation.

VI.  Adjournment.  Without further business, the meeting was adjourned.

Future Meetings

Feb 4

Mar 4

Apr 1

May 6

June 3

July 1

Aug 5

Sept 9

Oct 7

Nov 4

Dec 2